HR System Solutions - Your Trusted Partner in HR Technology Implementation

Exceptional HR is your trusted implementation partner for Human Resource Management Systems (HRMS) or Human Resource Information Systems (HRIS). Whether you’ve picked a tool or need help choosing one based on your business needs, we ensure seamless integration and efficiency from day one.

Implementing a new HR system isn’t just about installing software, it’s about transforming how your business manages its most valuable asset- people. We act as your dedicated implementation partner for Human Resource Management Systems (HRMS) and Human Resource Information Systems (HRIS). We’re vendor-agnostic, which means our only agenda is finding the solution that works best for your business. For some clients, that means implementing a system they’ve already purchased; for others, it means helping them evaluate the market and choose a tool that truly fits their needs.

Why Choose Exceptional HR for Implementation

At Exceptional HR, we’ve seen these pain points firsthand and know how to solve them. We help you avoid data mishaps by running detailed audits before migration. We work closely with your teams to integrate the new system with your existing tech stack. And because people are at the heart of HR, we invest in training and change management so your staff feels confident using the new platform from day one.

Exceptional HR simplifies HRMS and HRIS implementation by addressing key challenges with precision

Our approach saves time, cuts costs, ensures compliance, and empowers your HR team to focus on strategic growth.

Smooth Data Migration - Prevent errors and ensure accuracy with expert data handling and audits.
Tailored Vendor Selection - Choose the right system with our guidance, aligning with your goals.
Seamless Integration - Connect HRMS/HRIS with existing tools for cohesive workflows
Comprehensive Training - Equip your team with user-friendly training to reduce learning curves.
Ongoing Support - Minimize risks like compliance issues or payroll errors with dedicated assistance.

HRMS and HRIS Systems We Support

Our expertise extends to leading US-based HRMS and HRIS platforms, including those highlighted here, as well as several additional systems to ensure comprehensive support for our clients

BambooHR - User-friendly for small to mid-sized firms, focusing on employee data.
Workday - Cloud-based HCM for integrated HR and finance in global operations.
ADP Workforce Now - Comprehensive payroll and talent management for mid to large businesses.
UKG - Workforce management and time-tracking for hourly employees.
Rippling - All-in-one HR, payroll, and IT for tech-driven teams.

How We Help in HRMS and HRIS Implementation

Our streamlined process, inspired by industry best practices, ensures a flawless rollout. Even after launch, we stay involved – offering support to fine-tune settings, answer questions, and keep the system running at peak efficiency.

Data Profiling - Understand data sources (spreadsheets, backend systems) and their relationships to establish quality baselines.
Real-Time Monitoring - Implement regular audits and workflows to maintain accurate, high-quality data.
Centralized Storage: - Consolidate data from all departments for security, consistency, and efficiency.
Organizational Structure - Define roles, levels, and policies to configure HRMS effectively.
Data Accuracy - Cleanse redundant data, proofread, and update records for reliable decision-making.
Planning and Objectives - Set clear goals to address HR challenges and define success metrics.
Data Migration and Testing - Execute secure data transfer with pre-migration tests and backups.
Training and Rollout - Train staff and deploy the system in a structured, top-down manner.
Post-Implementation Review - Monitor performance, resolve issues, and ensure long-term success.

Flexible Service Options : Standalone or HRSaaS

You can engage our HR System Solutions as a standalone service for HRIS or HRMS implementation, or as part of our HRSaaS subscription for ongoing support and added value. HRSaaS offers more flexibility to scale your HR capabilities as your business grows.

HR Essentials

Streamlined onboarding, offboarding, compliance, and basic HR support for small businesses.

Fractional HR

Strategic guidance with leadership coaching, organizational design, and planning.

Subscription HR

Flexible, pay-as-you-go support with 24/7 expert access for any HR need.

A well-implemented HR system is more than just software – it’s the foundation for smoother operations, stronger compliance, and a better employee experience. Whether you’re upgrading from a legacy platform or starting fresh, Exceptional HR will ensure a smooth and stress-free transition.

Let’s make your HR technology work for you – not the other way around.

FREQUENTLY ASKED QUESTIONS ABOUT HR SYSTEMS

What is HRMS implementation? 

HRMS implementation is the process of setting up a Human Resource Management System to handle core HR functions like payroll, onboarding, performance tracking, and compliance. It involves selecting the right tool, migrating data, configuring workflows, and training users.

How Do You Implement a Human Resource Management System?

Implementing an HRMS requires a structured approach, starting with requirement analysis, followed by system selection, customization to meet specific organizational needs, rigorous testing, and finally, systematic deployment and training for end-users.

What are the Steps in HRIS Implementation?

The key steps in HRIS (Human Resource Information System) implementation include:

Requirement gathering and analysis
System selection
Customization and configuration
Data migration
Testing
Training and deployment
Post-implementation review and ongoing support

What is Implementation in HRM?

Implementation in HRM refers to the process of putting into action or starting to use an HR system or strategy. It encompasses the practical steps taken to achieve desired HR objectives, including the adoption of new technologies, processes, or policies designed to improve HR management within an organization.

How Much Do HR Services Cost for Small Business?

HR services for small business typically range from $500 to $5,000 per month, depending on needs like payroll, compliance, or recruitment, with flat fees or per-employee charges ($10-$100). Exceptional HR Solutions delivers cost-effective hr solutions for small businesses, maximizing value while fostering workforce excellence and operational effectiveness.

How long does HRIS setup take?

The timeline depends on the size of your organization, data complexity, and customization needs. For most small to mid-sized businesses, implementation can take anywhere from 4 to 12 weeks.

Does a Small Business Need an HR Department?

Small businesses may not need a full people strategy team but, benefit from professional workforce support to manage compliance, talent acquisition, and employee relations. Exceptional HR Solutions provides tailored HR consulting services for small business, delivering hr solutions for small businesses without the expense of a dedicated team.

Can I use my existing HRMS and still work with Exceptional HR? 

Yes. We can work with your current platform to optimize its configuration, integrate it with other tools, or handle a full re-implementation if needed.

What are the Risks of Not Having an HR Department?

Without an HR department, businesses face significant challenges such as non-compliance with labor laws, high employee turnover, and inefficient hiring practices, issues that can result in legal penalties and reduced productivity. Exceptional HR Solutions addresses these challenges by providing specialized HR consulting and customized human resource management solutions designed to optimize workforce performance and support sustainable growth.